Job Description

• - Welcoming visitors and meeting attendees
• - Coordinator housekeeper to serve beverages and food
• - Coordinator with relevant stakeholder attending internal meeting
• - Coordinator check-ins and check-out for the work site
• - Planning routes for messengers.
• - Approving purchase order for the office and work site opening PR for various purchase order in the Oracel netsuite system
• - Receipts invoice and coordinate check receipts with the finance department
• - Managing insurance renewals for the office and work site
• - Coordinate and providing support to various department within assigned responsibilities.

Job Description

• Administrative and Office Management
• - Expense and Procurement Management:
• - Summarize various office expenses, including landline phone bills, gasoline costs, and messenger phone expenses.
• - Manage petty cash disbursements.
• - Prepare documents for office supply and general purchase requests.
• - Create Purchase Requisitions (PR) in the SAP system and manage goods receipts and stock issuance in the system.
• - Document and Coordination Management:
• Prepare various approval documents for both the office and the factory for management's signature.
• -Handle business card creation for executives and employees.
• - Coordinate with building technicians for repair and maintenance issues, and with cleaning staff to ensure cleanliness.
• - Arrange food and beverages for meetings.
• General Operations:
• - Manage the disbursement of stationery and pantry supplies.
• - Oversee the booking and allocation of company cars.
• - Allocate tasks and manage the work of messengers.
• Human Resources (HR)
• - Recruitment and Selection:
• - Post job openings on job boards.
• - Screen and select suitable candidates for various departments.
• - Schedule job interviews with candidates.
• - Post-Interview Management:
• - Follow up on interview evaluation results.
• - Prepare employment contracts.
• - Schedule the start date and coordinate with relevant departments to prepare for new employees.

Job Description

• - Customer Welcome and Service:
• - Greet visitors and provide initial information in a polite and professional manner.
• -Provide assistance and convenience to customers who visit the company.
• Communication Management:
• - Answer and transfer phone calls accurately and promptly.
• - Receive customer complaints or feedback, provide initial solutions, and escalate complex issues.
• - Coordinate with relevant departments to resolve more complicated problems.
• Administrative and Office Support:
• - Manage and arrange meeting room bookings, ensuring they are clean and ready for use.
• - Coordinate with cleaning staff and security guards to maintain general orderliness in the office area.
• Sort, log, and distribute incoming mail and documents.
• - Receive invoices and coordinate with the accounting department to handle checks from partner companies or customers.