Job Description

• 1. Manage Advertising Media Summary Schedule
• 1.1 Reserve available advertising spaces and prepare media summary schedules for schools, universities, food courts, and other advertising channels.
• 1.2 Create layout plans for product placement on each advertising media to submit to clients.
• 1.3 Prepare documentation for production and installation timelines of advertising media to submit to clients.
• 2. Coordinate with Design Team for Artwork Preparation
• 2.1 Summarize advertising media sizes for each product and provide details to the design team.
• 2.2 Prepare documentation summarizing all artwork sizes used in advertising media to submit to clients.
• 2.3 Notify the production team to create color proofs of the artwork used in advertising media to submit to clients.
• 3. Coordinate with Production Team for Advertising Media Production
• 3.1 Prepare production order documents summarizing installation locations, sizes, and quantities of advertising media.
• 3.2 Coordinate and send production orders along with summarized artwork for all media sizes via email.
• 3.3 Check and verify images and artwork formats of advertising media against installation reports.
• 4. Coordinate Marketing Activities
• 4.1 Receive marketing activity information from the sales team (details, formats, product information, and targeted locations).
• 4.2 Prepare summary documentation of location details (database).
• 4.3 Contact and coordinate with relevant parties, inquire for details, and negotiate costs.
• 4.4 Prepare confirmation documents for activities and handle expense claims.

Job Description

• 1. Prepare Event Venue
• 1.1 Arrange equipment, furniture, and lighting-sound systems to suit the type of event.
• 1.2 Inspect the venue to ensure everything is ready before the event begins.
• 2. Coordinate and Source Event Venues
• 2.1 Search for and select suitable venues based on the type and size of the event.
• 2.2 Contact venue managers to inquire about details, terms of service, and costs.
• 2.3 Coordinate venue bookings and follow up to ensure readiness until the event day.
• 3. Coordinate with Internal Teams and External Providers
• 3.1 Work closely with the events team, technical team, and PR team.
• 3.2 Communicate with suppliers and service providers to ensure smooth event operations.
• 4. Monitor and Manage Event Processes
• 4.1 Ensure all activities are carried out according to the planned schedule.
• 4.2 Check the readiness of systems and resources used in the event.
• 5. Manage On-Site Logistics
• 5.1 Allocate resources and time efficiently.
• 5.2 Assess and manage potential risks during the event.
• 6. Handle On-the-Spot Issues Promptly
• 6.1 Provide assistance and solve any problems arising during the event to avoid impacting overall operations.
• 7. Maintain Professionalism and Event Quality
• 7.1 Ensure participants have a positive experience.
• 7.2 Conduct operations in alignment with organizational goals.
• 8. Support Event Success
• 8.1 Focus on event efficiency and creating a lasting impression for all participants.