Job Description

• Accounting Staff
• AP
• - Establish liabilities and process payments to creditors
• - Process payment vouchers (PV)
• - Manage expenses for Petty Cash, Fleet Card, credit cards, and advance payments
• - Input expenses into the Bank system
• - Issue payment checks
• - Generate withholding tax certificates (Form 3, 53)
• - Review and file tax returns for withholding tax (Forms 3, 53) and value-added tax (Form 36)
• - Review and file purchase and sales tax returns (Form 30)
• - Prepare expense reports for management
• - Reconcile bank statements
• - Coordinate with suppliers
• AR
• - Issue invoices to customers
• - Process customer payments within the system
• - Record revenue for cash transactions
• - Reconcile bank statements
• - And other assigned tasks

Job Description

• Coordination
• - Coordinate with CS Import and Export (Sea, Air) to obtain Job Sheets for Billing.
• - Verify details to ensure compliance with B/L, Invoice, and Packing List comprehensively.
• - Liaise with customers when inquiries or issues arise regarding billing, payment collection, and coordinate with various departments to resolve problems for customers.
• - Coordinate with vendors to track direct expenses, including 3rd Party costs for each shipment, for Payment processing to be submitted to the finance and accounting departments.
• - Collaborate with finance and accounting to support accurate and complete billing processes.
• Billing
• - Calculate service fees for each shipment (including Clearance, Service, Transport, Overtime, and others) in accordance with the Quotation.
• - Enter revenue into the GOS system on the Billing side to issue Invoice or Tax Invoice.
• - Prepare Pre-Statements attaching Invoice or Tax Invoice for customer payment notification according to the billing cycle.
• - Issue Credit Notes.
• Payment Journal Voucher (JV)
• - Monitor and verify the accuracy of invoices from vendors.
• - Enter expenses into the GOS system on the Payment side (Cost) to generate Payment JV for submission to accounting and finance.
• Disbursement Journal Voucher (3rd Party Expenses)
• - Verify the accuracy of receipts and enter them into the GOS system on the disbursement side to issue invoices for billing according to the cycle.
• - Issue JV documents for disbursement and submit them to accounting and finance for complete collection as per billing.
• Other Responsibilities
• - Input DATA for Import and Export separately for customer delivery.
• - Send corrected receipts when errors occur.
• - Accrue revenue and expenses to support the monthly financial closing of accounts.
• - Other tasks as assigned.