Job Description

• Key Responsibilities: Data & System Management: Manage and input data into the ERP/Internal System with 100% accuracy - Monitor and track data entry results in the system to ensure that the project workflow proceeds continuously - Configure the system and establish data infrastructure to enable the department to operate efficiently - Document Control & Coordination: Oversee inbound and outbound documents and prepare summary reports of project data for which I am responsible - Coordinate with clients and internal departments to track and verify the accuracy of documents in accordance with standards - Maintain the document control system in compliance with ISO standards to ensure readiness for audits at all times - Financial Support & Evaluation: Prepare project closing documentation reports for clients to facilitate invoicing according to project milestones - Conduct vendor evaluations to select and maintain quality partner standards - Perform other strategic tasks as assigned to enhance organizational efficiency - Possess expertise in document and data management, being data-driven, not just data entry, but understanding system structure (logic), able to establish orderly work foundations, and possessing coordination skills to ensure project financial and management goals are achieved.

Job Description

• 1. Prepare the final documentation by compiling and creating an electronic table of contents.
• 2. Summarize the weekly report of the final documentation and submit it to the project owner.
• 3. Coordinate and follow up with vendors and engineering departments regarding pending documents.
• 4. Update document status and summarize progress reports, enhancing and improving reports for user-friendliness.
• 5. Input PQ data into the system and set up the system.
• 6. Manage quality document control processes.
• 7. Responsible for overseeing and storing original documents and files of the organization's original documents.
• 8. Create a Document Master List for all documents in the quality system.
• 9. Develop a Form Master List to control all forms within the quality system.
• 10. Verify the format and codes of documents for accuracy before registration and implementation.
• 11. Store, register, print, copy/distribute documents to relevant parties or requesters, and control the use of issued documents at the point of operation.
• 12. Manage document storage according to the specified duration of the quality system and conduct audits for document destruction upon reaching the retention period.
• 13. Coordinate with internal and external departments.
• 14. Implement and control documentation in the ISO 9001 quality system in accordance with requirements.
• 15. Follow up on assigned tasks and ISO document control activities.
• 16. Perform other duties as assigned by supervisors.

Job Description

• 1. Input data into the system and organize documents into files - 2. Prepare reports and plan the submission and export of documents - 3. Create closure reports for client documents to facilitate payment collection according to projects - 4. Coordinate with clients and various departments regarding documentation - 5. Resolve immediate issues for clients and engineers concerning the document transmission system - 6. Develop KPIs to identify errors and workload distribution among staff, assessing who is working more or less, and address issues to ensure equitable work processes.