Job Description

• I have worked with Caritas Thailand on the Elderly Project, which is a charitable organization under the supervision of Caritas Germany, with funding support from the German government for the implementation of this project. In my role as the Financial Manager of the project, I oversaw a total of three projects funded by two sources: Germany and South Korea. I managed the central operations based in Bangkok and 11 dioceses, totaling 12 locations. I contacted each location to request original documents from the accounting and finance departments. Upon receiving the original documents, I verified their accuracy, reorganized them according to categories, and recorded all information into the Caritas Germany platform, utilizing QuickBooks for accounting in Thailand, following accounting and financial management principles. I ensured the timely submission of project operation data for the respective quarter to the German government funding source, adhering to the timelines and conditions set forth in the MOU. I managed the budget utilization in accordance with the project plan and timeline for the completion of operations in that quarter and ensured that data was submitted to the funding source within the designated timeframe.
• - I developed operational plans and created documentation for use in the project, including various forms to ensure that operations were aligned across all 12 locations through collaborative meetings.
• - I monitored the work of the dioceses, providing consultation to each diocese on budget utilization in accordance with accounting categories and conditions. If any diocese had deficiencies or requests, I prepared and submitted the necessary documentation, analyzed issues, identified solutions, and reported problems to management.
• - I created a schedule for tracking the operational activities of the dioceses to inform management about the progress of project completion.
• - I summarized the income and expenses for each diocese on a monthly and quarterly basis.
• The operational steps are as follows → Accounting - income from funding sources using QuickBooks for Thailand and Excel for reporting to international funding sources.
• - When funding sources transferred money from abroad, I requested transfer evidence from the bank and documentation confirming the transfer from the funding source. Upon receiving complete documentation, I recorded the income in the QuickBooks system for Thailand and in Excel for international funding sources, ensuring accurate data entry.
• - I compiled documents related to the receipt of funds from the funding sources, including the net amount received and the date of receipt, and notified management for acknowledgment to plan financial strategies for subsequent project phases.
• The operational steps are as follows → Accounting - expenses related to the project using QuickBooks for Thailand and Excel for reporting to funding sources.
• - In cases of central expenses, when the central office needed to purchase goods for its use, I initiated a purchase request with price comparisons from at least three sources. Once management approved the purchase order, I issued the purchase order and coordinated its delivery to the vendor, collected related documents for the purchase, and prepared payment vouchers, coordinating the payment documentation with the disbursement department. When the goods were produced and delivered to the recipient, I processed the goods receipt and registered the assets. For other expenses related to the project for the central office, such as fuel costs, accommodation, meals, telephone, water, and electricity, I recorded these as project expenses in the QuickBooks system for Thailand and in Excel for international funding sources.
• - For expenses from the 11 dioceses, I coordinated the collection of expense documents related to the project, such as employee salaries, fuel costs, accommodation, meals, telephone, water, electricity, and others, and recorded these as project expenses in the QuickBooks system for Thailand and in Excel for international funding sources.
• - Employee payroll calculations:
• - I calculated salaries, other benefits, and deducted social security contributions for all employees each month.
• - I reported the payroll expenses for each employee and the total to management and processed salary payments for all employees.
• - I sent the relevant documents for employee salary payments to the disbursement department.
• - Bank reconciliation:
• - I reconciled the bank statements for the project - income/expenses, verifying each transaction against the project’s bank records in the QuickBooks system for Thailand and in Excel for international funding sources, ensuring all entries matched.
• - I updated the accounts in the QuickBooks system for Thailand and in Excel for international funding sources to align with all transactions in the project’s bank statements and conducted thorough reviews before submitting reports to the funding sources, ensuring consistency in all entries.
• - For the submission of financial accounting reports to international funding sources, this must be done quarterly.
• - Financial reports
• Activity reports

Job Description

• - Served as an accounting employee responsible solely for accounts receivable.

Job Description

• - Serve as a coordination officer facilitating smooth communication between the engineering department and other departments.

Job Description

• - Served as the sole accounting staff, managing the entire process from start to finish, similar to Company 1 in all aspects.

Job Description

• - Served as an accounting staff member responsible solely for accounts payable.

Job Description

• - Accounts Receivable
• - Set up accounts receivable in the system - Receive documents related to sales, such as approved quotations or purchase orders from customers, and input the accounts receivable amounts into the EXPRESS system. Generate credit sales invoices or cash sales invoices and coordinate with the printing house to produce products such as books, brochures, flyers, etc. Once the products are completed, coordinate with the customer to request the date and location for delivery to the customer's specified location. Notify the delivery driver of the date, time, and location for product delivery to ensure prompt service.
• - Generate cash sales invoices/tax invoices - Coordinate for customers to make payments via check or bank transfer to the company's account as per the customer's convenience.
• - Generate credit sales invoices - When it is time for the customer to settle the bill, create a billing document and coordinate for the staff to present the bill on the date specified by the customer. Upon reaching the payment due date, issue a receipt/tax invoice to clear the accounts receivable from the system and coordinate for the staff to collect checks if the customer pays by check, or the customer can transfer payments to the company's account as per their convenience.
• - Review received checks and withholding tax certificates - Upon receiving checks and withholding tax certificates from customers, verify the amount on the check and the amount on the withholding tax certificate for accuracy, ensuring that all amounts match.
• - Receive payments - In cases where payments are made by bank check, coordinate with the transport staff to deposit the check into the bank.
• - Record bank checks in the system - Verify the company's bank account to ensure that the checks have cleared. If a check bounces, coordinate to follow up with the customer for payment again until the full amount is settled. If payment is still not made, legal action may be pursued.
• - Accounts Payable
• - Set up accounts payable in the system → Create purchase orders → Order production → Receive goods → Generate goods receipt → Receive billing → Create payment invoices for goods → Prepare withholding tax certificates → Schedule check payments - Upon receiving a quotation from the vendor that has been approved by management, create a purchase order and send it to the vendor. Set up accounts payable in the EXPRESS system. Once the goods are produced, inform the vendor of the delivery location. The vendor will deliver the goods, and upon receipt, verify the items and generate a goods receipt in the EXPRESS system. In cases of credit purchases, the company will establish billing cycles. When due, the vendor will present the billing documents. Upon reaching the payment due date, generate payment invoices, issue checks for goods payment, and prepare withholding tax certificates to settle debts with the vendor. Coordinate for the vendor to collect checks and withholding tax certificates.
• - Related to company expenses - Receive documents related to company expenses, such as fuel bills, water bills, electricity bills, telephone bills, etc. Prepare payment invoices for debts, organize documents for payment to vendors, and meticulously verify the accuracy of each item. Issue checks for various expenses and prepare withholding tax certificates (Form 3 or Form 53). Coordinate for staff to deliver checks and withholding tax certificates to the payment collection point.
• - Bank Reconciliation
• - Reconcile the company's bank account transactions - Verify income/expenses and ensure that each transaction matches the company's records in the system.
• - Update accounts - In the EXPRESS system - to align with the company's bank account transactions.
• - Value Added Tax (VAT 7%) Submission
• - Verify the accuracy of sales tax - Ensure it matches the tax invoices issued for all sales.
• - Record purchase tax entries in the EXPRESS system and verify them against all purchase invoices.
• - Calculate the amount of VAT to be paid to the Revenue Department for each monthly period.
• - Submit forms for VAT payment (7%) to the Revenue Department through the online system.
• - Withholding Tax Submission
• - Compile documents for withholding tax certificates (Form 3 and Form 53) for all items.
• - Calculate the amount of withholding tax to be submitted to the Revenue Department for that monthly period.
• - Submit forms for withholding tax payment to the Revenue Department through the online system.
• - Employee Payroll Calculation
• - Calculate salaries, overtime, or other compensations and deduct social security contributions to be submitted for all employees each month.
• - Inform management of the salary expenses for each individual and overall, while processing payroll for all employees.
• - Social Security Form Submission
• - Calculate the net amounts withheld from each employee for submission to social security each period.
• - Submit forms for payment to social security through the designated local social security office.
• - Other Tasks
• - Record daily accounting transactions for income and expenses in petty cash.
• - Assist management by providing consulting services, responding to inquiries, and managing customer communications via telephone and the internet.
• - Coordinate when the company is recruiting new employees.
• - Perform other tasks as assigned by management.