General Administrator

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• Job Description: 1. Provide quality support to the team on Procurement • Manage SRM Indirect Procurement – Provide quick turnaround within 24 hours. Ensure all PO are GR properly (after goods/services delivery) and provide PO summary report to LT on monthly basis • Feedback to vendors/suppliers on outstanding PO/payments with timeliness and quality of responses • Work with Finance team on GR/IR. Follow up and clear the unmatched PO line items and communicate to related parties for the clearing/problem – very quarter-end • Engage in supporting process of sourcing out the most cost efficient and best quality vendor Form valid point of view in evaluating the best vendor • Perform review on key vendors every 6 months to ensure of maintaining the most cost efficiency and maximum quality. Share report to Leadership team as reference. Key vendors, Travel Agency, Graphic vendor (work with mktg team to review), Catalogue Printing and Hotel/Accommodation 2. Responsible for office administration and facility management to support business needs/growth • Point person on office facility management; ensuring all office equipment and facilities are in neat and in a proper working condition. Properly Manger/setup audio system and meeting facility to b ready 5 minutes before meetings start • Provide Business facility support: office facility maintenance and administrative support including petty cash, mail distribution, copying, faxing, ordering stationary and office supplies, etc. Ensure the team has appropriate levels of service and support • Responsible for ad-hoc projects (as requested) as well as coordinating and implementing understands and follow the process • Manage bookings – fights, accommodations, transportations and other admin details when members of the SEA/PAC Golf team travel. Provide support and arrangement in travel agenda as requested • Coordinate details around new hire set-up so that staff have furniture, equipment, and required system access to support his/her role 3. Perform in business project & support • Create, consolidate and finalize projects for GM and leaderships as requested, Participate in projects when required • Provide quick turnaround and follow-through on questions and issues raised from management teams. Act with appropriate level of urgency • Provide help/support to sales ops – coordinate with vendors for catalogue printing on a seasonal basis • Support for all facility during Tradeshow for SEA and Distributor • Support Business Development Manager to prepare all images/order form to distributor and export customers 4. Personal Assistance to Finance Manger & General Manager • Personal Assistance role to Finance Manager and General Manager • Business trips arrangement. Calender organizing

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