managing organizing and facilitate smoothly & correctly the ceo s personal and schedule time table as day today secretarial duties professional works acting as ceo s first point of contact dealing with correspondence and phone calls maintaining and prioritizing the ceo s agenda and assisting in planning appointments board and shareholder meetings conferences other coordinations and administrations ⁃ attending internal external meetings and keeping track of the discussions held minutes note completely and carefully but not limited to control preparing reviewing and verifying formal letters documents presentations proposals contracts or reports as assigned before sending them to the ceo manage meeting schedule and other coming ad hoc urgent agenda organizing and maintaining corporate and meeting documents & all facilities coordinate with internal and external organization to create mutual understanding in communications and operations ⁃ assisting and facilitating the ceo in conducting business operations administrations traveling press meeting and research as well as other special jobs as assigned