Workplace Administration (Ooca Clinic)

หน้าที่และความรับผิดชอบ

• Coordinating within the company's internal team or external parties for meetings, scheduling, traveling, or other business coordination by answering phones, and replying to emails.
• Audio typing for meeting minutes
• Produce accurate related documents and develop and maintain a documentation system within the company through tools i.e., Notion, Google Drive, and Google workspace for good internal governance.
• Support and facilitate the People and Workplace,Clinic and Operation teams assigned.
• Welcome customers in Ooca clinic and contact relevant staff members to greet and invite such customers over to a more relevant place.
• Respond effectively and politely to enquiries and concerns from customers and visitors.
• Help prepare materials whenever working off-site, i.e., company exhibitions
• Manage team calendar and some other schedule arrangements.
• Manage team reimbursement by keeping track of expenses and purchase receipts and etc.
• Check frequently the levels of office supplies and place appropriate orders.
• Provide other administrative support as needed.
• Keep tidy of the office assets, and documents in the physical office space (~ 5 sq.m), we have a maid, but things need to be organized.
• Other tasks as assigned

คุณสมบัติ

คุณสมบัติด้านความรู้และความสามารถ

• Quick Learner, open-minded, tech-savvy, and like to learn new things.
• Can comprehend well in English because most of the documents are in English.
• Basic use of Microsoft office (Word, PowerPoint, Excel and etc.) or Google Workspace tools, i.e., Google Doc, Google Sheets, Google Slide, Google Drive, and Panda Doc (for signing documents)
• Willing to learn and master Notion.so because it’s our company's main tool for documentation.
• Able to travel and stand by at office.
• Service-minded and polite
• Fast and attention to detail
• Adventurous and patient
• Ability to work under pressure
• Positive attitude with team spirit
• Comfortable with asynchronous communication through Email, Discord, and Notion
• Passionate about our mission and people, and keen to learn and develop best practices for people management community building.

สวัสดิการ

• ประกันชีวิต

สวัสดิการอื่นๆ

• 1.Group health insurances (after probation) 2.6 days annual leave per years (after probation) 3.Mental Health counseling sessions with psychiatrists and psychologists through Ooca platform (50% prescription discount) 4.Provident Fund (after probation) (condition applied) 5.Annual Health check-up (condition applied) 6.MOU with The Government Housing Bank for Home loan special Interest rate 7.BYOD policy, personal laptop with less than 3 years old will is eligible for 1,000 THB/month subsidy (registration required) 8.Free clinic uniform

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